Seminar Entry System – Instructions

The Seminar Entry System allows you to enter your contact information and class choices online, then generate a form with your information. This will assist the Registrar by storing your information exactly as you typed it. It also creates a typed copy of your form.

Please refer to the instructions below for accessing the system and entering your information.

Quick Notes

Here are the quick notes to log in and enter your information. Many more details are provided below if you need them.

1) Log In with your EGA Membership Number and Password. If you used the system for Seminar 2015, you should use your previous password. If you are new to the system, enter a new password of your choice (at least eight characters). If you forgot, you may Reset your password to be the e-mail address we have on file. You then need to confirm or change your password before you may proceed.

2) Review your Contact Information and update it (if necessary) by clicking Change Info. Click Add Classes to make your initial Class Selections, or Change Classes to make changes. You may then review the Fee Schedule and Registration Information displayed. Click the Change Options button to update this section.

3) Generate your Registration Form using the link provided once it's complete. You must print a copy to mail with your payment, and may print or save a copy (as a PDF file) for your records.

4) You may click the Exit button to exit the system, or just close your browser window.

Detailed Instructions – Form Navigation

Once you log in, you will be shown your Contact Information, Class Selections, and Fee Schedule and Registration Information. Once you have entered your classes, you will also have a Registration Form option on your personal Summary Page.

Please note that you must press the Tab key to move between fields on a form. Pressing the Enter key submits the form back to the server by default. This has been disabled for most fields.

Because data is submitted to the server to generate the page, you should not use your browser's Back button to go to a previous page.

Generally, the Save Changes button saves the information on the current page and returns to your summary page, while the Exit without Saving returns without saving or changing the information. The Reset button will reset the current form to what it was before you made current changes, but cannot go back to an earlier saved setting.

You can always make corrections to your information as long as the Registrar hasn't received your form.

Passwords and Security

You must be an EGA member to attend seminar. Your EGA Membership Number is used to uniquely identify you in the system. You will need your EGA Number to log in. Non-Members may attend by paying the additional Non-Member fee to become a member, but you will not be able to use the online system until you receive your EGA Membership number.

The first time you log in, you will need to set up a password. Passwords must be at least eight characters long, and are case-sensitive. There is no requirement to used mixed case or special characters in your password.

If you previously provided an e-mail address for this system, you should have received a notice that the system was now available. Your e-mail address has been set as a backup password. If you forgot your old password, you may enter your EGA Number and click Reset Password to set your password to your E-Mail Address.

If you reset your password, enter your EGA Number and E-Mail Address as your password, then click Log In. The system will ask you to choose a new password. Enter the new password exactly the same in both boxes. You will be asked to log in again using that new password.

If you are new to this year's Seminar, or if you did not provide an E-Mail address previously, you will need to create a new password. Enter your EGA Number and your chosen Password, then click Log In. The system will ask you to confirm your password and request that you click a DMC Color Swatch. This is just a proof that you're a human, and not a spam-bot trying to access our system. Once entered, you may use your password to access the system in the future.

Passwords are encrypted in the system, so no one, not even the Webmaster, can decode them. Your e-mail address is also encoded so it is not easily accessible.

There may come a time that you forget your password. If you do, you may enter your EGA Number and click the Reset Password button. This will change your password to the E-Mail Address we have on file. Your E-Mail Address will always be the default backup password for your account.

If you still have trouble getting into your account, please contact the Webmaster for assistance.

Contact Information

Enter your Contact Information on this form. You will also need to provide an Emergency Contact.

If you live outside the USA, please enter your Country as it should appear in your mailing address. Otherwise, please use the default USA in the Country field.

Most Phone Numbers should be entered as a ten digit number without punctuation. If your number is outside the North American Numbering Plan (i.e., your Country Code is not +1), use a + (plus sign) and your Country Code at the start of the number, and use spaces to separate the digits according to your local pattern.

At the Seminar, each attendee receives a Seminar Booklet with important information, along with a list of Participants. Please be sure to check the appropriate boxes to allow us to share your Address, Phone Number(s) and E-Mail Address in this booklet.

The system uses your e-mail address as a default password. If you ever forget your password, you may use the Reset Password button on the Log In page to set it to your e-mail address. If you change your e-mail address here, that address will be used if you choose to reset your password in the future.

Class Selection

Select up to three class options for each time period. You must choose different options for each choice. If you wish, you may choose Studio Time to attend Seminar on those days without taking a formal class. You may also choose Not Attending as appropriate.

If you select a Four Day class for your Monday / Tuesday choice, choose the Four Day option for the corresponding Wednesday / Thursday choice.

The class choices are limited to those in the drop-down lists. Click the list to see the options, then click the option you want to select it.

Everyone is asked to enter three choices for each time slot. You may choose Not Attending for both your second and third choices, but this is highly discouraged.

Fee Schedule and Registration Information

Based on your First Choice classes, the system will show you your selected registration option (Four Day, Two Day, Sunday Mini-Classes). One Opening Banquet Ticket is included with a Monday / Tuesday registration, and one Closing Banquet Ticket is included with a Wednesday / Thursday registration. A Sunday Only registration does not include a Banquet.

If you are a Four Day attendee, you have the option to pay the full amount now, or just the deposit. Be sure to select the correct option, especially if you want to pay the full amount up front.

Click the check boxes or enter numbers to select the additional options (outside events, souvenir pins, etc.). Additional prices appear in blue for reference.

For Merchandise Night, enter the number of Full Tables you wish to reserve, and/or check if you want a Half Table or Chapter Table. You will be charged the full amount based on your selection. Example: You want 2.5 tables plus a Chapter table. Enter 2 Full tables and click the other option. You will owe $155.

Note how many Banquet Tickets you receive with your registration, and enter the number of Guest Tickets you would like. Sunday Only Attendees must purchase Banquet Tickets to attend!

Review and select the other options presented, especially if you wish to help out at Seminar. Also, enter any Offices you hold in various EGA groups (for the GLR meeting), and any Dietary Needs you may have. The text boxes are sized to show how much will fit on the printed form. You may enter as much as you wish, and it will be saved in the system, but only the first three lines will print on the form.

Generate your Registration Form

Use the link in this section to open your Personalized Registration Form in a new browser tab. Please review the form to make certain you have entered everything, and everything is correct.

If the form is correct, print a copy to send to the Registrar with your payment. You may also print or save a copy for your records. The information is also saved in the system, so you may log in again to retrieve it at any time.

When you are done with the form, or if you need to make corrections, just close the browser tab. You can then click the Exit button or close the browser tab to exit the system, or click one of the other buttons described above to make corrections.

If you have any problems with the form, please contact the Webmaster for assistance.